CS-21-125, Human Resources Consultant, Permanent Full time
|Open Date||Oct 13 2021 - 04:00:00 PM||Close Date||Oct 27 2021 - 04:00:00 PM|
|Position Title||CS-21-125, Human Resources Consultant, Permanent Full time||Posting Type||Corporate Services|
|Posting Status||Active||Position Length||Permanent Full Time|
|Department Group||Human Resources - Admin||Hours per Week||35|
|Department||Human Resources – Admin||Openings||1|
|Education||College Diploma||Experience||5 years|
|Salary Range||$35.04/hr - $41.72/hr|
THE UNITED COUNTIES OF LEEDS AND GRENVILLE
Corporate Services Division
Invites applications for the position of:
Human Resources Consultant
Permanent Full Time
Start Date: November 2021
2021 Salary Grid 6: $35.04/hr - $41.72/hr
Location: Brockville, Ontario
The HR Consultant for the United Counties Leeds and Grenville, is a client-facing generalist who works collaboratively within the Counties and assigned client portfolios and, as the first point of HR contact for all client needs. Responsible for day-to-day HR service delivery, such as recruitment, labour relations, health and safety, employee relations, and providing general advice and guidance to leaders.
Developing strong relationships and building an in-depth knowledge of the client’s business through proactive contact with the respective management teams, the HR Consultant will help to communicate client needs and priorities to other HR services to support the on-going development of corporate HR programs and our employees. As a member of the HR Team, the HR Consultant will use a positive and can-do attitude to assist in the development and promotion of corporate health and safety programs, policies, and practices to foster a healthy workplace and strong safety culture.
Education, Certification & Licenses
- Completion of a three or four year post-secondary education in business administration, human resources, occupational health and safety or other related field or an equivalency in years of experience and education may be considered.
- Possesses a valid Ontario class G driver’s license and access to a vehicle.
- Certified Human Resources Professional (CHRP) and/or The Canadian Registered Safety Professional (CRSP) certification would be considered an asset.
- Level I and II Occupational Health & Safety Committee Certification is required or willingness to obtain within one year of date of hire.
- Maintain a satisfactory vulnerable sector criminal reference check.
- A minimum of five (5) years related experience in a human resources and/or occupational health and safety environment preferably in a unionized municipal or public sector setting.
- Experience must include interpreting and applying applicable legislation, including the Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable legislation as well as internal policies, procedures and collective agreements.
- Solid understanding of position specific administrative principals, practices and techniques as well as a comprehensive knowledge of relevant legislation, regulations and collective agreements.
- Proficient in Microsoft Office Suite (Word, Excel and Outlook) at the intermediate level. (tested)
- Working knowledge of human resource management systems such as: HRIS, Recruitright, Great Plains, Work Tech, Talent Space or similar programs is essential.
Skills & Abilities
- Excellent interpersonal and relationship skills both written and verbal.
- Proven analytical and decision-making skills to determine solutions to non-routine problems of a complex nature based on factual data.
- Ability to act independently within own area and effectively plan, coordinate, prioritize and execute tasks in a high-pressure environment.
- Highly self-motivated and directed as position requires some original and independent thinking in developing improved methods, procedures or techniques to adjust or improve work processes.
- Demonstrated ability to respect the confidentiality of information and exercise tact and diplomacy.
- Demonstrated ability to provide guidance and advice to others on a regular basis.
- Team-oriented and skilled in working within a collaborative team environment.
Summary of Position Responsibilities:
Human Resource Services; Management Support/Advice (approximately 15%)
- Provide broad service, support, and assistance to employees/supervisors/managers for all facets of the department within specified guidelines, ensuring the provision of accurate and reliable information.
- Respond to inquiries from employees/supervisors/managers on interpretation of Collective Agreements, Policies, Procedures and Legislation.
- Coordinate employment cycle for employee: new hire, promotions, disability, leaves, terminations, and retirements.
- Maintenance and processing of all confidential employee records, including payroll and human resources information system, ensuring data integrity.
- Provide guidance and coaching on matters including employee relations, labour relations, performance management and other related human resources matters.
- Assist with the coordination of corporate training and development programs, information sessions and other employment initiatives as required.
- Responsible and accountable for ensuring that health and safety standards are considered and incorporated into all HR Services.
Recruitment and Selection (approximately 30%)
- Coordinate all aspects of the staff recruitment and selection process ensuring a timely, organized and comprehensive process including job postings/advertisements; sitting as a member of the recruitment selection team, developing components to the selection process, etc.
- Providing advice and support to management throughout the recruitment and selection process.
- Ensuring the process is carried out consistent with Counties’ policy and applicable legislation.
- Conduct reference checks, prepare employment contracts and ensure all payroll documentation is completed and forwarded to the Payroll Coordinator.
Absence and Disability Claims/Program Management (approximately 15%)
- Development, coordination and management of processes with respect to workplace injuries, monitor as appropriate and follow up on specific incidents as appropriate.
- Responsible for the administration of the short-term disability program, including the Early Intervention Program and appropriate counsel to employees. Provide information to supervisors/managers in dealing with short term disability programs and employee accommodation issues. Responsible for assisting appropriate management in developing individual transitional work assignments, as well as supporting, monitoring, reporting and evaluating progress in coordination with supervisor/manager while ensuring compliance with policy, collective agreements and legislation.
- Coordinate WSIB Modified/Return to work programs including assistance with developing individual modified work assignments and monitoring/evaluating progress in coordination with the Supervisor/Manager while ensuring compliance with collective agreements and WSIB guidelines.
- Coordinate ergonomics assessments, relay feedback and provide related advice to counsel to employees and supervisors as required.
- Preparation of reports for the Joint Health and Safety Committee meetings
Labour Relations and Conflict Management (approximately 15%)
- Provide support and advice to management regarding progressive discipline principles.
- Coordinate the grievance process; including participating in grievance meeting(s) as a resource, providing advice to management and recommend appropriate courses of action, prepare correspondence and track all information pertaining to grievances electronically.
- Participate in the collective bargaining process, preparing documents and reports for management as request, acting as a member of the labour management committee.
- Provide advice to deal with workplace conflict as per processes and policies.
- Recognize issues and devise creative solutions that meet required standards and identify when more complex matters should be referred to the HR Supervisor or Manager ensuring background information is collected and shared.
Workplace Investigations (approximately 15%)
- Administration of the workplace investigation process; including preparing allegation letters, witness questions and minutes, investigation reports and preparation of the investigation outcome letters to the party(ies) involved.
- Provide assistance and guidance to the employees, and act as a resource to the Manager/Supervisor during the process. Provide written report(s) and recommendations to the appropriate Manager/Directors.
- Promote consistent application of the investigation process across the Counties.
- Interpret relevant provisions of the legislation and collective agreements.
- Ensure that all parties involved in the investigation process is familiar with the policy(ies) and understands their rights, roles and responsibilities.
- Ensure confidentiality throughout the entire process; provide secure maintenance of all files and/or documents created as a result of the investigation process.
HRIS Administration / General (approximately 10%)
- Assist in the maintenance of all confidential employee records including ensuring accuracy and integrity of the human resources information system
- Process human resources documentation associated with an employee’s hiring, promotion, transfer, termination, and other personnel issues
- Interact with employees and supervisors providing assistance and functional expertise in relation to the completion of documentation and processes specific to the transaction type.
- Identify and initiate human resources process improvements working with internal and external resources to ensure successful implementation.
- Enhance a strong team culture with your positive attitude and natural tendency to help others meet goals and be successful.
- Demonstrates corporate values at all times and ensures the highest level of professional standards are met and maintained.
- Participate on committees or working groups as assigned.
- Maintain good administrative and documentation protocols for position responsibilities.
- Provide support to fellow team members as necessary.
Other related duties, as requested and required.
- Perform responsibilities of position within legislative and regulatory standards set out in applicable Federal and Provincial Legislation; Municipal Acts, By-Laws and Operational and Human Resource policies/codes of the United Counties of Leeds and Grenville.
- Ensure a high level of respect for confidentiality for both the organization as a whole and staff as per the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
- Protect health and safety of self and others via safe work practices, immediately reporting unsafe conditions and attending all relevant in-services regarding occupational health and safety. Follow all guidelines for employees/employers as legislated under the Ontario Health and Safety Act.
- Adhere to applicable legislation, including Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable Human Resources legislation.
- As set out in the United Counties of Leeds and Grenville’s Emergency Plan, perform duties upon the declaration of an emergency.
FINANCIAL & BUDGET RESPONSIBILITIES:
- May provide budget items for suggestion to Human Resources Manager
- Tact and judgement are required when dealing with others including coordinating matters that may be awkward and/or that require obtaining cooperation.
- Responsibilities involve contacts of a non-routine, confidential and sensitive nature and may involve dealing with emotionally charged situations on a regular basis.
- Position requires considerable visual and auditory attention with attention to detail.
- Regular use of office equipment with some coordination and speed required where work operations are not constant and there is choice of workflow.
- Mostly inside work, working in an office environment.
- Work involves frequent interruptions to respond to demands.
- Work outside of normal business hours to meet organizational needs as required (minimal).
- Infrequent overnight trips for training.
The foregoing job description reflects the general duties necessary to describe the principal functions of the position and shall not be construed to be all of the work requirements that may be inherent in this classification.
Resumes should be marked “Competition # CS-21-125 (Human Resources Consultant, PFT)” and apply online by 4:00 p.m. on /before October 27, 2021 to: https://careers.leedsgrenville.com
Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.
The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-800-770-2170 extension 2308 or using the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.
AttachmentsCS-21-125, Human Resources Consultant, PFT - October 27, 2021.pdf